Document Controller – (Rawang, Selangor)

Reports to: Project General Manager

Key Authority:

  1. Distribute project-related copies to internal teams
  2. Maintain confidentiality around sensitive information and terms of agreement
  3. Prepare ad-hoc reports on projects as needed
  4. Organize and Archive Documents. This may involve scanning documents, copying documents, physically or electronically filing documents, organizing documents and ensuring documents are saved and safeguarded from theft or destruction.
  5. Adhere to a retention schedule with proper ways
  6. Handle the retrieval of documents either as directed by employees or clients.
  7. Take charge of all document identification, classification and filing
  8. Create document filing and organizing systems that are both effective and efficient
  9. Manage and maintain all controlled company documents
  10. Update and control procedure documents and forms
  11. Ensure revised documents are accessible
  12. Conform to company enforced Document Control Procedures
  13. Train employees in company’s controlled document processes to ensure correct handling of documents from the ground up
  14. Check incoming documents and prepare for distribution
  15. Make available, notify and distribute documents to relevant recipients
  16. Confirm delivery of documents to proper personnel
  17. To ensure proper implementation of ISO related records

Minimum Qualification   : Diploma in Business Management or relevant field

Minimum Experience      : 2 years in related field